This privacy notice sets out how Knowsley Council will use the information that we will collect about you through your participation in the “Let’s Talk Kirkby Engagement” consultation, either through engagement with surveys or speaking with Council Officers at engagement events, how we store this information, who we share it with, and how we keep it safe and confidential. We want you to be confident that your information is kept safe, secure and for you to understand how and why we use it.
You can decide whether to complete the survey or participate. You can decide how much or how little you wish to participate. Please be aware that, because we do not ask for information that would directly identify you, it is unlikely you would be able to withdraw your answers after you have returned the survey.
Who will own my data once I submit it?
Knowsley Metropolitan Borough Council
What type of information will you be processing?
- When completing the survey, we may process parts of your personal data such as age range and gender. The survey may appear to be anonymous as we will NOT be asking for any specific personal details that would directly identify you, for example, your name, date of birth, address. However, we may be able to identify you through the collective answers you provide indirectly on the survey, and we are required to make you aware of this.
- The survey contains open text boxes. When completing open text boxes, please do not include personal, sensitive or identifiable data about yourself or anyone you know.
Your participation is entirely optional, by participating you are consenting to the information provided being used for the purposes below.
Why do you need my information?
Kirkby is due to receive funding from the Government’s Department of Levelling Up, Housing and Communities to progress local people’s priorities with funding to be spent over the next 10 years. A requirement of the funding is to set up a Town Board, which includes Local Councillors, business owners, community leaders, the police, and residents.
The data collected with be used to inform the future long-term plan for Kirkby. The anonymous and aggregated summary data from this engagement may also be used to support headline pieces within local publications such as Knowsley News.
The Town Board will base the future long-term plan for Kirkby on the views and opinions of residents, businesses, and visitors. This is a first step towards an ongoing dialogue between the Town Board and the community as they prepare a long-term plan for Kirkby.
Questions are not mandatory, you may choose to complete all, part or some of the survey.
What allows you to use my information?
- Completing the survey is a voluntary act on your part to help the Kirkby Town Board and Knowsley Council develop a long term plan for Kirkby.
- By completing the survey, you are giving your consent for the data you give to be used.
The legal bases which allows the Council to lawfully process your data falls under the UK General Data Protection Regulation.
Article 6(1) (a) Consent “the individual has given clear consent for you to process their personal data for a specific purpose”.
By choosing to complete the survey, you give Knowsley Council consent to process the data you provide. As previously mentioned, this data will in the main be anonymous and due to this reason, it is unlikely you would be able to retract your contribution once entered.
Article 6(1) (e) Public task “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official functions, and the task or function has a clear basis in law.” The relevant legislation of statutory guidance that supports this processing is outlined in Section (162) ‘Public Consultation’ in the Levelling-up and Regeneration Act 2023 (legislation.gov.uk)
Knowsley Council will not be collecting any personal data that is defined by the UK GDPR as special category data (e.g., medical information, ethnicity etc.) as part of this survey.
Who will my information be shared with?
Aggregated and anonymous data gathered from this survey and engagement events will be used by Knowsley Council and the Kirkby Town Board and will be shared with third party consultants such as architects and town planners or development partners, as part of any implementation work to improve the community. The Council will not share or sell the data with any other third party.
Do I have to provide this information and what will happen if I don’t?
No, participation is entirely voluntary and not a legal requirement. You can decide whether to participate or not, and you can decide how much or how little you wish to participate. There is a ‘prefer not to say’ option on each question.
How long will you keep this data for and why?
Data will be held by Knowsley Council for a period of up to 5 years following the end of the engagement and consultation period. Your responses will be stored for a period of up to 1 year following the end of the engagement and consultation period.
How will my information be stored?
Survey data held by Knowsley Council will be stored on a secure Council owned electronic system. Paper (hard) copies will be scanned and uploaded to the secure system and copies will be destroyed through confidential waste.
Will this information be used to take automated decisions about me?
No.
Will my data be transferred abroad and why?
No.
What rights do I have when it comes to my data?
Under the Data Protection Act (DPA) 2018 / UK General Data Protection Regulation (UK GDPR), you have the following rights with regards to your personal data: -
- The right to subject access
You have the right to see a copy of the personal data that the council holds about you and find out what it is used for.
- The right to rectification
You have the right to ask the council to correct or remove any inaccurate data that we hold about you.
- The right to erasure (right to be forgotten)
You have the right to ask the council to remove data that we hold about you.
- The right to restriction
You have the right to ask for your information to be restricted (locked down) on council systems.
- The right to data portability
You have the right to ask for your data to be transferred back to you or to a new provider at your request.
- The right to object
You have the right to ask the council to stop using your personal data or to stop sending you marketing information or complain about how your data is used.
- The right to prevent automated decision making
You have the right to ask the council to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).
To find out more about your rights under the DPA 2018/UK GDPR, please visit the Information Commissioner’s website here.
To request a copy of your data or ask questions about how it is used, please download a copy of our form and send it to: -
Data Protection Officer
Knowsley Council
Westmorland Road
Huyton
L36 9GL
Or email: Inforights@knowsley.gov.uk
Who can I complain to if I am unhappy about how my data is used?
You can complain directly to the Council’s Data Protection Team by writing to: -
Data Protection Officer
Knowsley Council
Municipal Building
Archway Road
Huyton
Liverpool
L36 9YU
Or email: KMBCData.ProtectionOfficer@knowsley.gov.uk.
You also have the right to complain to the Information Commissioner’s Office using the following details: -
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 08456 30 60 60 or 01625 54 57 45
Website: www.ico.org.uk
Changes to our privacy notice
We will update this privacy notice from time to time to reflect any changes to our ways of working. Please contact Knowsley Council’s Data Protection Officer if you would like more information.
Date Privacy notice last updated June 12th 2024.